Key public sector rules and support

How to get sick pay reimbursement for an employee on sick leave

As an employer, you are generally required to pay salary or sick pay for the first 30 calendar days of an employee's sick leave. After this period, you may be eligible for reimbursement if you continue paying the employee’s salary and if they meet the municipal sick pay requirements.

Reporting Sick Leave

You must report an employee’s sick leave to the municipality via NemRefusion (in Danish). It is crucial to meet the reporting deadlines, as failure to do so may affect your eligibility for sick pay reimbursement.

Deadlines

  • If you pay salary during sick leave: You can report the absence from the 23rd sick day and must do so no later than five weeks after the first sick day. If the deadline is missed, reimbursement will only be granted from the date the report is submitted.
  • If you do not pay salary during sick leave: The absence must be reported within one week of the first sick day. Both cases must be handled via NemRefusion.
  • Sick pay reimbursement claims must be submitted no later than three months after the salary has been paid to the employee.

Employee Forms and Notifications

We recommend informing your employee that a sick pay reimbursement request has been submitted to the municipality. The employee will automatically receive a notification letter in their e-Boks. It is important that they read the materials from the municipality and follow the instructions for completing their sick pay application and/or information form via "Mit Sygefravær".